PBM
OVERVIEW
Permit & Badge Management is the system having in charge the process related to the release of Airport Identity Cards. It is able to configure all sorts of permits and related authorisation workflows.
Workflows are designed using a graphical interface creating steps, relationships and roles authorised. Workflows typically manages the process starting from the initial request up to the printing of the badge and creating a real collaboration environment ensuring high levels of coordination among all actors involved.
Though the configuration of permit types and related workflows Airport operators can properly manage any type of permit such as driving license, access badge, temporary permits for staff and vehicles.
For each type of permit different workflows can be designed for different requests : new issue, duplication, renewing, etc.
PBM allows the preparation of printing formats using also photos and other graphical objects.
The system can be easily be integrated with most commonly used tools for digital signage.
PBM can manage badge with magnetic strip and RFID chips to be easily integrated with any Access Control System.
A rich set of user privileges allow a high degree of authorisation for the management of each data field in order to allow a strong control of actions in charge at each airport operator.
Moreover, PBM allows export operations in order to properly and automatically activate billing tasks related to permit issue rights.
BENEFITS
Using the PBM system provides the following advantages:
“Full compliance with the requirements of the APT-20 of ENAC and management of any future developments in this area”
“Certification of personal identification documentation through digital signature in order to ensure the truthfulness and validity of critical documents associated with practices”
“Native integration with access control systems, removing the need for software developments to ensure synchronization of data relating to airport areas and gates”
“Export of the data of the practices, inclusive of the data of economic valorization, towards the billing systems for the relative accounting operations. The invoicing system in use will be extremely simple to carry out the billing of the procedures guaranteeing a relevant income for the card issuing operations”
“Total control of the safety of the operations both through the configuration of the profiles of use of the various operators, and through the ability to audit afterwards to control the history of the actions carried out by each operator”
SOLUTION COMPONENTS
MAIN FEATURES
PBM is distinguished by the following main features:
- The types of practices to be managed are not predetermined by the product but can be defined in the setup phase and enriched over time through configuration operations. Essentially, setting up a practice means designing the desired management workflows for the various types of treatment (emission, renewal, duplicate, …) and the layout of printing the cards. This guarantees the total and certain adherence of any type of permit you decide to manage today and in the future, eliminating completion of customization costs.
- Presence of a workflow management engine that automatically governs the path of the process. No operator must explicitly decide the status of the workflow that will follow the certified path avoiding uncontrolled deviations from the various actors involved.
- Management skills of various types of support for cards: paper with or without barcode, with magnetic strip, with RFID.
- The printing of paper-based cards with barcodes, in addition to the other types, allows on the one hand considerable economic savings for the production of temporary cards of the cars, and on the other a capacity to check the validity of the cards by means of a barcode reader positioned at the entrances.
FUNCTIONALITY
The Permessi & Badge system (PBM) allows the coordination of the entire authorization management process starting from the permit requests up to the printing of the magnetic and proximity badges directly usable by an access control system, passing through authorization workflow capable to collaboratively involve all the bodies in charge.
More generally, however, the product makes it possible to automate the issue of access permits and generic badges of any company (driving licenses, identification cards, temporary permits, daily permits). The release of any permit can follow its own approval process, which can be easily designed through the use of a graphic tool. The highly configurable workflow engine allows you to design your own customized process. The possibility of managing different approval procedures according to the type of practice to be instructed (new issue, duplicate, renewal, etc.) is very interesting. The system allows the management of permits referring to both people and vehicles with specific printing layouts (permits with photos, vehicle markings, etc.). The instruction of a practice takes place through the insertion of data and attached documentation, possibly containing digital signature.
The system allows you to easily integrate with the most used tools for digital signing such as Postecert and Infocert.
PBM offers the possibility to print marks containing barcode in order to simplify the production of disposable daily permits. The system is open to the management of magnetic band supports and / or proximity chips and integrates with access control systems through the transfer of the relevant data that characterize the permit thus avoiding tedious data re-entry operations. In particular, the system integrates natively with the Access Control solution of the AOSNice suite.
PBM offers a new a feature called “Magnifier”, it allows you to present the information associated with the badge used for an access request. The information is presented on the screen of an authorized operator who can then carry out further checks on the documentation associated with the badge. The information you can check are: TIA escort, visitor card (TIV), documentation (pdf) attached to the request. The Magnifier is activated by an event of passage to an access control gate.
A rich set of privileges allows you to manage with a high level of detail the permissions on each individual field for each type of permission and therefore have different contents and functions depending on the connected user. The archiving function allows you to keep the history of the permits issued and to perform the related searches in the archive, it is also possible to create new practices starting from the archived ones, a very convenient function in the renewal phase of previously issued cards.
Periodically it is possible to export files on data relating to the cards issued in a given period for billing purposes. Among the information managed for each practice, payment information can also be recorded.
LIST OF REQUESTS
The authorized operator will be able to view the status of the practice through the “List of Active Demands” form.
The user enabled, depending on the access privileges configured, can only activate functions of viewing and / or search for the practices that he has personally entered or even those requested by the accredited company to which he belongs. On the other hand, the functions of modifying or canceling previously submitted procedures are not available.
The form shows the list of all requests forwarded up to a maximum of 24 hours from the expiration date of the visitor’s card, after which the requests will be automatically archived.
The search for a practice is carried out by entering the date, the time of visit and the number of the escort card.
The status of the request entered via WEB is displayed in the back office by the operators while the final status of the file is then also communicated directly to the end user.
WEB ENVIRONMENT
The PBM system has among its features also that offered by an optional module to allow duly authorized users to make airport card requests directly from the WEB through the airport portal.
In addition to the insertion of practices, the user can at any time check the status of the request entered via WEB and be notified of the result of the request submitted. The practices entered at the deadline will be archived automatically
The system also provides a user function to check the number of requests made in the month, so that if a user requests a permit several times in 30 days, the system must proceed with a note on the motivation of this request before entering the request. recurrence. The number of times beyond which the system activates the control is configurable.
The WEB environment, finally, has an accelerator to allow the rapid insertion of requests from more than one person in the same company and in the same period, so as to automatically duplicate the request by modifying only the data of the escorted person.
